A guide to monitoring your cohort, reading the data, and preparing for performance reviews. Takes about five minutes to read.
When you sign in, you land here automatically. The instructor dashboard gives you a real-time view of your entire cohort — who's engaged, who's behind, and where the class is as a whole.
At the top, a course filter lets you switch between your sections. If you teach DCS and BSU, you'll see a chip for each — clicking one filters everything below it to that section.
The four summary stats give you the headline before you look at the details: how many student-associates are rostered, how many checked in this week, and average S1 and S5 completion for the selected course.
The instructor dashboard: course filter, summary stats, and roster. Three of 18 students shown.
The roster table shows every student-associate in the selected course section. Each row gives you the information you need to assess engagement and progress at a glance — without opening a single portfolio.
Roster with callout labels. Sam Rivera (row 3) — low completion + old check-in — is the immediate flag.
Below your roster, the heatmap shows class-wide artifact completion — which cards your cohort is completing, which ones they're starting but not finishing, and which ones they haven't touched.
Switch between S1, S2, S3, and S5 using the tabs. Each horizontal bar represents one artifact card in that standard.
The bar has two layers: the solid portion is the count of student-associates who marked that card Done. The faded extension shows those who are In Progress but not yet complete.
Hover over any bar to see a scrollable list of exactly which student-associates are in each category — Completed, In Progress, and Not Started — by name.
Hover any bar to see the Done / In Progress / Not Started breakdown.
Heatmap for S1 Servant Leadership. Hovering "Constructive Peer Review" shows the name list — who completed it, who's in progress, and who hasn't started.
The Associate View button in the top-right nav takes you into the portfolio exactly as your student-associates see it — including any course-specific cards configured for your course section.
A yellow banner at the top of the Dashboard reminds you that you're in preview mode. Everything you see — the standards pages, the artifact cards, the check-in form — is exactly what your student-associates interact with.
When you're done, click Exit Associate View in the banner to return to your instructor dashboard.
Lori Wenger's Associate View. The yellow banner confirms preview mode. The EHSM badge confirms she's seeing her course's portfolio — not a generic version.
Your student-associates interact with the portfolio in three ways. Understanding each one helps you coach them more specifically — and helps you know what to look for in the heatmap and roster.
Standards 1, 2, and 5 use a kanban board — columns of artifact cards organized by strand. Student-associates pick cards that match work they've actually done, add a link to their evidence, write a brief reflection, and mark it Done.
Cards don't have to be completed in order. The portfolio is designed to be filled in as work happens — not filled out after the fact from memory.
Standard 1 kanban. Three strands shown with progress pips. Cards can be Done, In Progress, or Not Started.
At the end of every session, student-associates fill out a short standup log: what project they worked on, what they accomplished, what's next, and whether anything is blocking them.
These check-ins appear directly in your roster's Last Check-In column — so you can see engagement at a glance without reading every response. The date color tells you whether they've been consistent.
A completed daily check-in. Takes about three minutes. Each submission updates the instructor roster's Last Check-In date.
Before each performance review, student-associates use the Review Prep page to organize their evidence and write a self-assessment. They arrive at the review ready to discuss specific work — not improvising from memory.
Here's what they do on that page:
Review Prep page — student-associate view. Evidence selected on the left, self-rating and goal written on the right. Preview this in Associate View before their review.